40 ChatGPT Prompts for Australian Non-Profit Organisations (2026)

These prompts are designed for Australian non-profit staff using ChatGPT, Claude, or Microsoft Copilot. Each prompt is a starting point — adjust the details to match your organisation's specific context, mission, and tone. Always review AI output before sending or publishing.

Important: Do not include personal information about clients, beneficiaries, or donors in prompts entered into public AI tools.

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Grant Applications

1. Grant application introduction

"Write an introduction for a grant application to [funding body] for [project name]. Our organisation is [brief description]. The project aims to [brief description of project]. The community we serve is [description]. Highlight the need and expected outcomes. Keep it under 250 words."

2. Project description

"Write a project description for a grant application. The project is [description]. The activities include [list]. The target beneficiaries are [description]. The expected outcomes are [list]. Keep it under 300 words and use clear, specific language."

3. Outcomes and evaluation section

"Write an outcomes and evaluation section for a grant application. The project outcomes are [list]. We will measure success by [list of indicators]. The evaluation method will be [description]. Keep it under 200 words."

4. Budget narrative

"Write a budget narrative for a grant application requesting $[amount] from [funding body]. The budget items are [list with amounts]. Explain why each cost is necessary and how it relates to the project objectives."

5. Organisation background

"Write an organisation background section for a grant application. Our organisation is [name], established in [year]. Our mission is [mission statement]. We have [number] staff and [number] volunteers. Our key programs include [list]. Key achievements include [list]. Keep it under 200 words."

6. Adapting an existing application

"I have a grant application for [original funder]. I need to adapt it for [new funder], whose priorities are [description]. Please rewrite the introduction and project description to better align with the new funder's priorities while keeping the core project description accurate."

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Donor Communications

7. Donor appeal letter

"Write a donor appeal letter for [organisation name] seeking support for [campaign/program]. The letter should: explain the need, describe the impact of donations, include a specific ask, and include a call to action. Tone: warm, genuine, and compelling. Keep it under 400 words."

8. Thank-you letter for a donation

"Write a thank-you letter to a donor who has made a [amount/type] donation to [organisation name]. Acknowledge the gift, explain the impact it will have, and express genuine appreciation. Tone: warm and personal. Keep it under 200 words."

9. Impact update for donors

"Write an impact update for donors of [organisation name]. Cover: what we have achieved in the past [period], how donor support has made this possible, and what we are working on next. Tone: positive and specific. Keep it under 300 words."

10. Major donor stewardship email

"Write a stewardship email to a major donor who has supported [organisation name] for [period]. Acknowledge their ongoing support, share a specific impact story, and invite them to [event/meeting/call]. Tone: personal and appreciative."

11. Lapsed donor re-engagement

"Write a re-engagement email to a lapsed donor who has not given in [period]. Acknowledge the gap, share what has happened since their last gift, and invite them to reconnect with the organisation. Tone: warm and non-pressuring."

12. End-of-year appeal

"Write an end-of-year appeal email for [organisation name]. Include: a reflection on the year's achievements, the impact of donor support, a specific ask, and a tax-deductibility reminder (if applicable). Tone: reflective and grateful."

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Social Media and Communications

13. Social media posts for a campaign

"Write five social media posts for [organisation name]'s [campaign name] campaign. Each post should be under 100 words, include a key message, and include a call to action. Platforms: Facebook and Instagram."

14. Newsletter article

"Write a 250-word newsletter article about [topic, e.g. a program outcome or community story]. Include: what happened, who was involved, the impact, and a quote (which I will provide). Tone: warm and community-focused."

15. Media release

"Write a media release announcing [news, e.g. a new program, a funding announcement, an award]. Include: headline, opening paragraph with key facts, quote from a spokesperson, key details, and contact information. Keep it under 400 words."

16. Website about page

"Write an 'About Us' page for [organisation name]. Include: our mission, who we serve, what we do, our history, and our values. Tone: warm, clear, and mission-focused. Keep it under 400 words."

17. Annual report executive summary

"Write an executive summary for [organisation name]'s annual report. Cover: the year's highlights, key achievements, financial overview, and a look ahead. Tone: positive and transparent. Keep it under 300 words."

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Volunteer Management

18. Volunteer recruitment post

"Write a volunteer recruitment post for [organisation name] seeking volunteers for [role]. Include: what the role involves, what skills are needed, what training is provided, the time commitment, and how to apply. Tone: welcoming and motivating."

19. Volunteer welcome email

"Write a welcome email to a new volunteer joining [organisation name] as a [role]. Include: a warm welcome, what to expect in their first [period], key contacts, and practical information. Tone: warm and encouraging."

20. Volunteer recognition communication

"Write a communication recognising the contribution of [volunteer/team] for [achievement]. Acknowledge the specific contribution, the impact, and the organisation's appreciation. Tone: genuine and specific."

21. Volunteer training material section

"Write a section for a volunteer training guide explaining [topic, e.g. how to handle a difficult client interaction]. Include the key principles, what good practice looks like, and common scenarios. Keep it under 300 words."

22. Volunteer survey

"Create a 10-question survey to gather feedback from volunteers about their experience with [organisation name]. Include questions about: their motivation for volunteering, their experience so far, what is working well, what could be improved, and their likelihood to continue volunteering."

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Impact Reporting

23. Impact story

"Write an impact story about [program or service]. The story should illustrate the difference the program makes in people's lives. Include: the context, the challenge, how the program helped, and the outcome. Keep it under 300 words. Do not include real names or identifying details."

24. Program outcomes summary

"Write a program outcomes summary for [program name]. The program served [number] people in [period]. Key outcomes include [list]. Key achievements include [list]. Keep it under 200 words and use specific, measurable language."

25. ACNC annual information statement section

"Write the 'Activities and Outcomes' section of an ACNC Annual Information Statement for [organisation name]. Cover: the main activities conducted in [year], the outcomes achieved, and the beneficiaries served. Keep it factual and under 300 words."

26. Funder report

"Write a funder report for [funding body] on [project name]. Cover: what was delivered, who was served, outcomes achieved, any challenges encountered, and financial summary. Keep it factual and under 400 words."

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Board Governance

27. Board paper

"Draft a board paper on [topic]. Include: background, the issue or opportunity, options for consideration, staff recommendation, and financial implications. Keep it under 400 words. Audience: board members."

28. Board meeting minutes section

"Summarise the following board discussion into a minutes entry. Include: the topic, the key points raised, any decisions made, and action items. [Paste discussion notes]"

29. Strategic plan section

"Draft the [section, e.g. 'Our Vision and Mission'] section of a strategic plan for [organisation name]. Include: the vision statement, mission statement, and three to five strategic priorities. Keep it clear and aspirational."

30. Risk register entry

"Write a risk register entry for [risk, e.g. loss of key funding]. Include: risk description, likelihood (high/medium/low), impact (high/medium/low), current controls, and proposed mitigation actions."

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Administration and Operations

31. Policy document section

"Draft the [section] section of a [policy name] policy for [organisation name]. Include: purpose, scope, key requirements, and responsibilities. Use plain English."

32. Job advertisement

"Write a job advertisement for a [role] at [organisation name]. Include: the role overview, key responsibilities, required qualifications and experience, what we offer, and how to apply. Tone: welcoming and mission-focused."

33. Staff communication

"Draft a staff communication about [change or update]. Explain what is changing, why, when it takes effect, and what staff need to do. Tone: clear and supportive."

34. Partnership proposal

"Write a partnership proposal to [organisation] proposing a partnership with [organisation name] on [topic]. Include: the proposed partnership, the mutual benefits, what each party would contribute, and proposed next steps. Keep it under 300 words."

35. Event invitation

"Write an invitation to [event, e.g. a fundraising dinner or community forum]. Include: event details, why attendees should come, what to expect, and how to register. Tone: warm and engaging."

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Fundraising Campaigns

36. Crowdfunding campaign description

"Write a crowdfunding campaign description for [campaign name] by [organisation name]. Include: the need, the project, the impact of donations, and a compelling call to action. Keep it under 300 words."

37. Corporate sponsorship proposal

"Write a corporate sponsorship proposal for [event or program]. Include: the opportunity, the audience, the sponsorship benefits, the investment required, and next steps. Keep it under 400 words."

38. Bequest information

"Write a section for [organisation name]'s website about leaving a bequest. Explain what a bequest is, why people choose to leave bequests, how to include [organisation name] in a will, and who to contact for more information. Tone: warm and informative."

39. Peer-to-peer fundraising guide

"Write a guide for peer-to-peer fundraisers raising money for [organisation name]. Include: how to set up their fundraising page, tips for asking for donations, suggested social media posts, and how to thank their donors."

40. Giving Tuesday campaign

"Write a Giving Tuesday campaign email for [organisation name]. Include: what Giving Tuesday is, why it matters for our organisation, a specific ask, and a call to action. Tone: energetic and mission-focused."

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Tips for Using These Prompts

• Be specific: Include your organisation's name, mission, and the specific context.
• Review everything: AI output is a starting point. Review for accuracy, tone, and alignment with your organisation's values.
• Protect client privacy: Never include personal information about clients or beneficiaries.
• Personalise: AI drafts often need personalisation to feel genuine. Add specific details, real stories (with permission), and your organisation's voice.