30 ChatGPT Prompts for Australian Defence Personnel (2026)

These prompts are designed for Australian Defence Force personnel and Defence public servants using approved AI tools for unclassified administrative and support work.

Critical security reminder: Never enter classified information, sensitive national security information, or operational details into any AI tool. Use only Defence-approved tools. Check current Defence ICT policy before using any AI tool for work purposes. All AI output must be reviewed before use in official documents.

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Briefings and Reports

1. Drafting a briefing note

"Draft a briefing note on [unclassified topic]. Include: background, key issues, current situation, and recommended action. Keep it under 400 words. Audience: senior officer. Use a professional, factual tone."

2. Executive summary

"Write an executive summary of the following document. Identify the key points, main findings, and recommended actions. Keep it under 200 words. [Paste unclassified document]"

3. Situation report

"Draft a situation report on [unclassified topic]. Include: current situation, key developments, issues requiring attention, and next steps. Keep it concise and factual."

4. Staff paper

"Draft a staff paper on [unclassified topic]. Include: purpose, background, analysis, options, recommendation, and implementation considerations. Keep it under 600 words."

5. Ministerial brief section

"Draft the 'Background' section of a ministerial brief on [unclassified topic]. Include: context, key facts, and current situation. Keep it under 250 words. Use plain English."

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Research and Analysis

6. Research summary

"Summarise the key findings from the following research on [unclassified topic]. Identify the main themes, key conclusions, and implications. [Paste research]"

7. Comparative analysis

"Summarise how [allied nation/organisation] has approached [unclassified topic]. Include: the approach taken, the rationale, outcomes, and lessons for Australia."

8. Literature review

"Conduct a literature review on [unclassified topic]. Identify the main themes in the academic and policy literature, areas of agreement and disagreement, and key gaps in knowledge."

9. Policy analysis

"Analyse the following policy document on [unclassified topic]. Identify: the key objectives, the main policy measures, potential implementation challenges, and implications. [Paste document]"

10. Risk assessment

"Draft a risk assessment for [unclassified project or activity]. Identify five key risks, rate each as high/medium/low likelihood and impact, and suggest mitigation strategies."

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Training and Education

11. Training scenario

"Create a training scenario for [role, e.g. logistics officer] involving [unclassified situation, e.g. managing supply chain disruption during a humanitarian assistance operation]. Include: scenario background, initial conditions, complicating factors, and learning objectives."

12. Lesson plan

"Create a lesson plan for a 2-hour training session on [unclassified topic, e.g. project management for defence programs]. Include: learning objectives, session outline with time allocations, key content points, and assessment method."

13. Quiz questions

"Write 10 multiple-choice questions for a training module on [unclassified topic]. Each question should have 4 options with one correct answer. Include the correct answer and a brief explanation."

14. Training exercise outline

"Create an outline for a tabletop exercise on [unclassified scenario, e.g. humanitarian assistance and disaster relief coordination]. Include: exercise objectives, scenario overview, key discussion questions, and expected outcomes."

15. Induction material

"Write a section for a staff induction guide explaining [unclassified topic, e.g. the Defence procurement process]. Include the key steps, who is responsible, and common pitfalls. Keep it under 300 words."

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Administrative and Operational Support

16. Meeting agenda

"Create an agenda for a 60-minute planning meeting on [unclassified topic]. Include: standing items, key discussion items with time allocations, and a decision item."

17. Action item follow-up

"Write a follow-up email summarising the action items from the [date] meeting on [unclassified topic]. List each item clearly with the responsible officer and agreed deadline."

18. Project plan section

"Draft the 'Objectives and Scope' section of a project plan for [unclassified project]. Include: the project objectives, what is in scope, what is out of scope, and the key deliverables."

19. Procurement brief

"Draft a procurement brief for [unclassified service or equipment]. Include: background, the requirement, the scope of work, key deliverables, and the evaluation criteria."

20. Budget justification

"Write a budget justification for [unclassified item or program]. Explain the need, the cost, the expected benefit, and the consequences of not funding it. Keep it under 200 words."

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Communications

21. Media release

"Write a media release about [unclassified Defence activity, e.g. a community engagement event]. Include: headline, key facts, quote from a spokesperson, and contact information. Keep it under 400 words."

22. Speech notes

"Draft speech notes for a senior officer speaking at [unclassified event] about [topic]. Include: opening remarks, three key messages, supporting facts, and a closing. Keep it to a 5-minute speech."

23. Community communication

"Write a communication to the local community about [unclassified Defence activity, e.g. a training exercise in the area]. Explain what is happening, when, and any impact on the community. Tone: professional and considerate."

24. Internal newsletter article

"Write a 200-word article for an internal Defence newsletter about [unclassified topic, e.g. a community engagement initiative]. Highlight key achievements and outcomes."

25. FAQ for a Defence program

"Create a FAQ section covering [unclassified Defence program or activity]. Include 6 questions and answers. Each answer should be under 80 words. Use plain English."

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Wellbeing and Personnel

26. Wellbeing communication

"Write a communication to Defence personnel about [wellbeing topic, e.g. mental health support services]. Use a supportive, non-stigmatising tone. Include information about available support services."

27. Performance review talking points

"Generate talking points for a supervisor conducting a performance review with a staff member in [role]. Focus on: achievements, areas for development, and goal-setting for the next period."

28. Recognition communication

"Write a communication recognising the contribution of [team/individual] for [achievement]. Acknowledge the specific actions taken and the impact. Tone: genuine and specific."

29. Team communication about a change

"Draft a team communication about [unclassified change, e.g. a new administrative process]. Explain what is changing, why, when it takes effect, and what personnel need to do."

30. Lessons learned summary

"Draft a lessons learned summary from [unclassified project or exercise]. Cover: what happened, what worked well, what did not work, and recommendations for improvement."

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Security Reminders

• These prompts are for unclassified administrative work only.
• Never enter classified, sensitive, or operational information into AI tools.
• Always use Defence-approved tools and check current Defence ICT policy.
• Review all AI output before use in official documents.