30 ChatGPT Prompts for Australian Emergency Services Personnel (2026)

These prompts are designed for Australian emergency services personnel using approved AI tools. They cover the administrative and planning aspects of emergency services work — not operational decision-making during active incidents.

Important: Do not enter sensitive operational information, personal information about victims or patients, or classified information into AI tools. Always use agency-approved tools and review all AI output before use.

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Incident Reports and Documentation

1. Drafting an incident report

"Draft an incident report for the following event: [brief description of incident type, location, date, resources deployed, actions taken, outcome]. Use a professional, factual tone. Structure it with: incident overview, resources deployed, actions taken, outcome, and lessons identified."

2. After-action review summary

"Write an after-action review summary for [incident type]. Cover: what happened, what went well, what could have been done better, and recommendations for future incidents. Keep it factual and constructive."

3. Situation report (SITREP)

"Draft a situation report for [incident type]. Include: current situation, resources deployed, actions underway, key risks, and next steps. Keep it concise and factual. Audience: senior management."

4. Operational log entry

"Write a formal operational log entry for the following action: [description of action taken, time, personnel involved, outcome]. Use past tense and a factual, professional tone."

5. Debriefing notes

"Summarise the following debriefing notes from a [incident type] response into a structured document. Identify: key decisions made, what worked well, what did not work, and recommended changes to procedures. [Paste notes]"

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Training and Exercises

6. Training scenario development

"Create a realistic training scenario for [emergency services type, e.g. urban search and rescue team]. The scenario should involve [type of incident, e.g. building collapse after an earthquake]. Include: scenario background, initial conditions, complicating factors, and learning objectives."

7. Exercise injects

"Generate 5 exercise injects for a [type of exercise, e.g. multi-agency flood response exercise]. Each inject should introduce a new complication or decision point. Include the inject, the expected response, and the learning objective."

8. Training assessment criteria

"Develop assessment criteria for evaluating trainee performance in [skill or task, e.g. incident command during a structure fire]. Include: the key competencies to be assessed, observable behaviours for each, and a rating scale."

9. Lesson plan for a training session

"Create a lesson plan for a 2-hour training session on [topic, e.g. flood rescue techniques]. Include: learning objectives, session outline with time allocations, key content points, and assessment method."

10. Quiz questions for a training module

"Write 10 multiple-choice questions for a training module on [topic, e.g. hazardous materials response]. Each question should have 4 options with one correct answer. Include the correct answer and a brief explanation."

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Community Education and Preparedness

11. Community preparedness fact sheet

"Write a community preparedness fact sheet for [hazard type, e.g. bushfire]. Include: what residents should do before the season, during an event, and after. Use plain English and a reassuring tone. Keep it under 400 words."

12. Social media post about emergency preparedness

"Write three social media posts encouraging residents in [region] to prepare for [hazard, e.g. the upcoming storm season]. Each post should be under 100 words, include a practical tip, and link to [relevant resource]."

13. Emergency plan template for households

"Create a household emergency plan template for [hazard type]. Include sections for: emergency contacts, meeting points, evacuation routes, what to take, and what to do if family members are separated."

14. School education material

"Write a 200-word explanation of [emergency preparedness topic, e.g. what to do in a bushfire] suitable for primary school students. Use simple language, a reassuring tone, and practical steps."

15. Media release about a community safety initiative

"Write a media release announcing [community safety initiative, e.g. a free home fire safety inspection program]. Include: headline, key facts, quote from a spokesperson, and contact information."

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Operational Planning

16. Resource deployment plan

"Draft a resource deployment plan for a [incident type, e.g. large-scale flood response]. Include: the resources required, deployment locations, communication arrangements, and logistics. Base it on a scenario where [brief description of scenario]."

17. Evacuation plan section

"Draft the 'Evacuation Routes and Assembly Points' section of an emergency management plan for [location type, e.g. a regional town]. Include: primary and secondary evacuation routes, assembly points, special needs considerations, and communication arrangements."

18. Risk assessment for a planned event

"Draft a risk assessment for emergency services planning for [event, e.g. a large outdoor music festival]. Identify five key risks, rate each as high/medium/low, and suggest mitigation strategies."

19. Mutual aid agreement outline

"Draft an outline for a mutual aid agreement between [agency A] and [agency B] for [type of support, e.g. wildfire suppression]. Include: purpose, scope, resource sharing arrangements, command and control, cost recovery, and duration."

20. Operational briefing

"Write an operational briefing for [incident type]. Cover: situation overview, mission, execution (tasks for each team), administration and logistics, command and communications. Keep it concise and structured."

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Administration and Management

21. Grant application for equipment

"Write an introduction for a grant application to [funding body] for [equipment, e.g. thermal imaging cameras for search and rescue]. Explain the need, the expected benefit, and the community served. Keep it under 250 words."

22. Annual report section

"Write a 300-word section for the agency's annual report covering [topic, e.g. volunteer recruitment and retention]. Highlight key achievements, challenges, and initiatives."

23. Volunteer recruitment communication

"Write a recruitment communication for [emergency services organisation] seeking volunteers for [role]. Include: what the role involves, what skills are needed, what training is provided, and how to apply. Tone: welcoming and motivating."

24. Policy document section

"Draft the [section name] section of a policy document on [topic, e.g. drone operations policy]. Include: purpose, scope, key requirements, and responsibilities. Use plain English."

25. Budget justification

"Write a budget justification for [item/program, e.g. upgrading communications equipment]. Explain the need, the cost, the expected benefit, and the consequences of not funding it. Keep it under 200 words."

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Wellbeing and Support

26. Peer support communication

"Write a communication to emergency services personnel about [wellbeing topic, e.g. the availability of peer support after a difficult incident]. Use a supportive, non-stigmatising tone. Include information about available support services."

27. Critical incident stress debrief outline

"Create an outline for a critical incident stress debrief session following [type of incident]. Include: purpose, structure, key discussion points, and referral information for further support."

28. Wellbeing policy section

"Draft the 'Psychological Safety' section of a wellbeing policy for emergency services personnel. Include: the organisation's commitment, available support services, how to access support, and manager responsibilities."

29. Recognition communication

"Write a communication recognising the contribution of [team/individual] for their response to [incident]. Acknowledge the specific actions taken, the impact, and the organisation's appreciation. Tone: genuine and specific."

30. Lessons learned report

"Draft a lessons learned report from [incident or exercise]. Cover: what happened, what worked well, what did not work, root causes of any failures, and recommendations for improvement. Keep it factual and constructive."

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Tips for Using These Prompts

• Be specific: Include the incident type, location, and relevant context.
• Review everything: AI output is a starting point. Review for accuracy and compliance with agency procedures.
• Protect sensitive information: Never include personal information about victims, patients, or suspects in prompts.
• Use approved tools: Only use AI tools that your agency has approved for work purposes.