40 ChatGPT Prompts for Australian Public Servants (2026)

These prompts are designed for Australian public servants using approved AI tools such as Microsoft Copilot, ChatGPT Enterprise, or Claude. Each prompt is a starting point — adjust the details to match your agency's context, requirements, and tone.

Important: Only use AI tools that your agency has approved for work purposes. Do not enter personal information, classified information, or sensitive policy details into AI tools that have not been approved for those purposes. Always review AI output before using it in official documents or communications.

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Ministerial Briefs and Correspondence

1. Drafting a ministerial brief

"Draft a ministerial brief on [topic]. The brief should include: background, the key issue, options for consideration, and a recommended course of action. Keep it under 500 words. Use plain English and avoid jargon. The audience is a minister with a general understanding of the portfolio."

2. Ministerial correspondence response

"Draft a response to a ministerial correspondence item from [constituent/organisation] about [topic]. The response should acknowledge the concern, explain the government's position or relevant policy, and outline any next steps. Tone: professional and empathetic."

3. Briefing note for a meeting

"Write a briefing note for [minister/secretary/senior official] ahead of a meeting with [stakeholder] on [topic]. Include: background on the stakeholder, key issues likely to be raised, the government's position on each, and suggested talking points."

4. Question time brief

"Draft a question time brief on [topic]. Include: the likely question, key facts, the government's position, and three dot points for the minister to use in response. Keep it concise and factual."

5. Ministerial submission

"Draft a ministerial submission seeking approval for [action/decision]. Include: background, the issue, options considered, the recommended option, financial implications, and implementation steps. Keep it under 600 words."

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Policy Analysis and Development

6. Policy options paper

"Draft a policy options paper on [topic]. Include: background, the policy problem, three options for addressing it (with pros and cons for each), and a recommended option. Use plain English."

7. Summarising a policy document

"Summarise the following policy document for a non-specialist audience. Identify the key objectives, the main policy measures proposed, and the expected outcomes. [Paste document]"

8. Stakeholder analysis

"Conduct a stakeholder analysis for [policy/program]. Identify the key stakeholders, their interests, their likely position on the proposal, and any risks they present. Present as a structured table."

9. Regulatory impact analysis

"Draft an outline for a regulatory impact analysis for [proposed regulation]. Include: the problem being addressed, the objective of the regulation, options considered, and the likely impacts on business and the community."

10. Policy evaluation framework

"Draft an evaluation framework for [program/policy]. Include: the program objectives, the key evaluation questions, the data sources to be used, and the evaluation methodology."

11. Consultation summary

"Summarise the following stakeholder consultation feedback on [policy/program]. Identify the main themes, the range of views expressed, areas of agreement and disagreement, and key issues raised. [Paste feedback]"

12. Cabinet submission section

"Draft the 'Background' section of a cabinet submission on [topic]. Include: the context, the problem or opportunity, relevant history, and the current situation. Keep it factual and under 300 words."

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Research and Analysis

13. Literature review summary

"Summarise the key findings from the following research papers on [topic]. Identify the main themes, areas of agreement, areas of uncertainty, and implications for policy. [Paste abstracts or summaries]"

14. Comparative policy analysis

"Summarise how [country/jurisdiction] has approached [policy issue]. Include: the policy approach taken, the rationale, the outcomes achieved, and any lessons for Australia."

15. Data analysis narrative

"Write a narrative analysis of the following data on [topic]. Identify the key trends, any notable patterns, and what the data suggests for policy. [Paste data or summary]"

16. Evidence summary for a brief

"Summarise the evidence base for [policy position]. Include: the key research findings, the strength of the evidence, any gaps or uncertainties, and the implications for policy."

17. Risk assessment

"Draft a risk assessment for [program/initiative]. Identify five key risks, rate each as high/medium/low likelihood and impact, and suggest a mitigation strategy for each."

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Correspondence and Communications

18. Response to a stakeholder submission

"Draft a response to a submission from [organisation] on [topic]. Acknowledge the submission, address the key points raised, explain the government's position, and outline next steps."

19. Media release

"Write a media release announcing [policy/program/decision]. Include: headline, opening paragraph with key facts, quote from the minister, key details, and contact information. Keep it under 400 words."

20. FAQ for a government website

"Create a FAQ section for the [agency] website covering [topic]. Include 8 questions and answers. Each answer should be under 80 words. Use plain English."

21. Speech notes for a minister

"Draft speech notes for a minister speaking at [event] about [topic]. Include: opening remarks, three key messages, supporting facts for each, and a closing. Keep it to a 5-minute speech."

22. Email to stakeholders

"Draft an email to [stakeholder group] advising them of [change/decision/consultation]. Include: what is changing, why, when it takes effect, and who to contact for more information."

23. Social media posts

"Write three social media posts (suitable for LinkedIn and X/Twitter) about [policy/program]. Each post should be under 100 words, include a key message, and link to [relevant page]."

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Program and Project Management

24. Project initiation document section

"Draft the 'Objectives and Scope' section of a project initiation document for [project]. Include: the project objectives, what is in scope, what is out of scope, and the key deliverables."

25. Lessons learned report

"Draft a lessons learned report for [project/program]. Cover: what went well, what could have been done better, key risks that materialised, and recommendations for future projects."

26. Procurement brief

"Draft a procurement brief for [service/product]. Include: background, the requirement, the scope of work, key deliverables, and the evaluation criteria."

27. Evaluation report executive summary

"Write an executive summary for an evaluation report on [program]. Include: the program's objectives, the evaluation methodology, key findings, and recommendations. Keep it under 300 words."

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Internal Operations

28. Meeting agenda

"Create an agenda for a 60-minute team meeting on [topic]. Include: standing items, key discussion items with time allocations, and a decision item."

29. Onboarding guide section

"Write a section for a staff onboarding guide explaining [topic, e.g. the agency's approach to stakeholder engagement]. Include the key principles, what good practice looks like, and common scenarios."

30. Performance review talking points

"Generate talking points for a manager conducting a performance review with a staff member in [role]. Focus on: achievements, areas for development, and goal-setting for the next period."

31. Team communication about a change

"Draft a team communication about [change, e.g. a new process or system]. Explain what is changing, why, when it takes effect, and what staff need to do."

32. Process documentation

"Write a step-by-step process document for [process]. Include each step, who is responsible, and any key decision points. Use numbered steps and plain language."

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Reporting and Accountability

33. Annual report section

"Write a 300-word section for the agency's annual report covering [topic, e.g. program outcomes for the year]. Highlight key achievements, numbers served, and any notable outcomes."

34. Senate estimates preparation

"Draft a set of anticipated questions and suggested answers for a Senate estimates hearing on [topic]. Include the most likely questions from opposition senators and crossbenchers, and factual, concise answers."

35. Budget submission section

"Draft the 'Rationale' section of a budget submission for [program/initiative]. Explain the need for funding, the expected outcomes, and the value for money. Keep it under 300 words."

36. KPI reporting narrative

"Write a narrative for a KPI report on [program]. The KPI is [description]. The result for the period was [result]. Explain what this means, any factors that influenced the result, and what is being done to improve performance."

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Citizen Services

37. Plain-English explanation of a government process

"Write a plain-English explanation of [government process, e.g. how to apply for [benefit/permit]]. Include: who is eligible, what documents are needed, how to apply, and how long it takes. Keep it under 200 words."

38. Chatbot response for a common enquiry

"Write a chatbot response for the question: '[common citizen question]'. The response should be accurate, concise, and direct the citizen to the next step. Keep it under 80 words."

39. Letter to a citizen about their application

"Draft a letter to a citizen advising them that their application for [benefit/permit] has been [approved/refused]. Include: the decision, the reason, and information about their rights to review or appeal."

40. Accessibility review of a document

"Review the following text for plain English and accessibility. Identify any jargon, complex sentences, or unclear language, and suggest simpler alternatives. [Paste text]"

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Tips for Using These Prompts

• Be specific: Include the agency name, the audience, and the tone you want.
• Review everything: AI output is a starting point. Always review for accuracy, tone, and compliance with agency policies.
• Protect sensitive information: Never include classified, sensitive, or personal information in prompts entered into tools that have not been approved for those purposes.
• Iterate: If the first output is not quite right, ask the AI to revise it.