ChatGPT Prompts for Recruiters in Australia

ChatGPT and similar AI tools can significantly reduce the time Australian recruiters spend on documentation, communication, and research. These prompts are designed for Australian recruitment contexts and include the detail that produces useful, relevant results.

Always review AI-generated recruitment documents before use. For compliance-sensitive documents like employment contracts, have them reviewed by someone with employment law expertise.

Job Description and Advertisement Prompts

Job description from scratch:

"Write a job description for a [role title] position at a [industry] company in Australia with approximately [number] employees. The role is [full-time/part-time], [office/hybrid/remote], based in [city], and reports to [manager title]. Key responsibilities: [list 3-5 responsibilities]. Required qualifications: [list]. Preferred qualifications: [list]. Include a brief company overview, what makes this role attractive, and an equal opportunity statement consistent with Australian anti-discrimination law."

Job advertisement for Seek:

"Write a Seek job advertisement for a [role title] position. The advertisement should be engaging and specific, highlight what makes the role and company attractive to candidates, and include the key responsibilities and requirements. Optimise the language for Seek search visibility using relevant keywords. Keep it under 600 words. Avoid gendered language and language that could deter candidates from underrepresented groups."

Improving an existing job description:

"Review this job description and suggest improvements to: (1) make the role requirements more specific and job-relevant, (2) reduce language that could deter qualified candidates from underrepresented groups, (3) improve clarity about what the role involves day-to-day, and (4) make the value proposition for candidates clearer. Here is the current job description: [paste job description]"

Candidate Outreach Prompts

LinkedIn InMail for passive candidate:

"Write a personalised LinkedIn InMail to a passive candidate for a [role title] position. The candidate's background is [brief description of their experience]. Key points to mention: why their specific background is relevant to this role, what makes the opportunity interesting, and a clear call to action. Keep it under 150 words and avoid generic language. Tone: professional but conversational."

Follow-up message after no response:

"Write a brief follow-up message to a candidate who has not responded to an initial outreach for a [role title] position. The follow-up should be polite, add a new piece of information about the role or company, and make it easy for the candidate to respond. Keep it under 80 words."

Referral request:

"Write a message to a professional contact asking if they know anyone suitable for a [role title] position. Include a brief description of the role and what we are looking for. The tone should be friendly and not put pressure on the recipient. Keep it under 100 words."

Interview Preparation Prompts

Structured interview question set:

"Generate a structured interview question set for a [role title] position in Australia. Include: 3 behavioural questions using the STAR format targeting [list competencies], 2 situational questions relevant to common challenges in this role, and 2 technical/skills questions. For each question, include a brief note on what a strong answer would include. Avoid questions that could constitute unlawful discrimination under Australian anti-discrimination legislation."

Interview scoring guide:

"Create a scoring guide for the following interview question: [paste question]. The guide should describe what a 1/5 (poor), 3/5 (meets expectations), and 5/5 (exceptional) response looks like in concrete, observable terms. The role is [role title] and the competency being assessed is [competency name]."

Candidate debrief template:

"Create a candidate debrief template for a panel interview for a [role title] position. The template should capture: overall impression, assessment against each of the following competencies [list competencies], key strengths, key concerns, and a recommendation (proceed/hold/decline). The template should be structured to support a consistent, evidence-based debrief discussion."

Candidate Communication Prompts

Application acknowledgement:

"Write an application acknowledgement email for a [role title] position. Include: confirmation of receipt, a brief description of the next steps in the process, and an approximate timeline. Tone: warm and professional. Keep it under 100 words."

Rejection after application review:

"Write a respectful rejection email for a candidate who applied for a [role title] position but was not shortlisted. The email should: thank them for their application, let them down clearly but kindly, and encourage them to apply for future roles. Do not give specific feedback on why they were not selected. Keep it under 120 words."

Rejection after interview:

"Write a rejection email for a candidate who interviewed for a [role title] position but was not selected. The email should: thank them for their time, acknowledge the quality of their interview, let them down clearly but kindly, and leave the door open for future opportunities. Tone: warm and respectful. Keep it under 150 words."

Offer letter draft:

"Draft an offer letter for a [role title] position in Australia. The offer includes: salary of [amount] per annum plus superannuation, [full-time/part-time] employment, start date of [date], reporting to [manager title], based at [location]. The role is covered by the [award name] Modern Award / is award-free. Include standard conditions and note that this draft requires legal review before use."